Project Planning & Execution

• Own and manage the end-to-end lifecycle of branding and creative projects.
• Define project scope, timelines, deliverables, and milestones.
• Break down projects into actionable tasks and assign them to relevant teams.
• Ensure all projects are delivered on time, within scope, and aligned with client expectations.

Client Coordination & Communication

• Act as the primary point of contact for clients during project execution.
• Understand client requirements, objectives, and brand expectations clearly.
• Provide regular updates, progress reports, and status communication.
• Handle client feedback professionally and translate it into actionable tasks.
• Build strong, long-term client relationships through clear communication and reliability.

Team Collaboration & Workflow Management

• Coordinate with Brand Designers, Video Editors, Content Writers, and Digital Marketers.
• Ensure smooth communication between internal teams and avoid bottlenecks.
• Conduct daily/weekly follow-ups to track progress and maintain accountability.
• Ensure all team members are aligned with project goals and deadlines.

Timeline & Delivery Management

• Create and maintain project timelines, trackers, and dashboards.
• Monitor progress and proactively address delays or risks.
• Ensure timely delivery without compromising quality.
• Manage multiple projects simultaneously with structured prioritization.

Quality Control & Brand Alignment

• Ensure all deliverables meet agency quality standards and brand guidelines.
• Review outputs before client submission to maintain consistency and excellence.
• Work closely with creative teams to ensure brand strategy is reflected in execution.

Meeting & Documentation

• Schedule and lead internal and client meetings.
• Document meeting notes, action items, and responsibilities.
• Ensure follow-ups are completed within deadlines.
• Maintain structured project documentation, reports, and archives.

Risk Management & Problem Solving

• Identify potential risks, delays, or resource gaps early.
• Take proactive steps to resolve issues and keep projects on track.
• Handle unexpected challenges calmly and provide solutions quickly.

Process Improvement & Productivity

• Identify gaps in workflows and suggest improvements.
• Implement tools and systems to improve team efficiency and project tracking.
• Contribute to building standard operating procedures (SOPs) for project management.

Experience

• 1–4 years of experience in:
  • Project Management
  • Client Servicing
  • Operations / Coordination roles
• Experience in a branding, advertising, digital marketing, or creative agency is highly preferred.

Core Skills

• Strong organizational and multitasking abilities
• Excellent communication and stakeholder management skills
• Ability to manage multiple projects under tight deadlines
• Strong problem-solving and decision-making mindset
• High level of ownership and accountability

Technical & Tool Skills

• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Basic understanding of:
  • Branding processes
  • Creative workflows
  • Digital marketing deliverables

We are looking for someone who:

• Understands branding, creativity, and client expectations
• Can bring structure to a fast-moving creative environment
• Is highly proactive and solution-oriented
• Takes complete ownership of projects from start to finish
• Has strong follow-up discipline and attention to detail
• Can confidently interact with both clients and internal teams
• Is adaptable and thrives under pressure

This role is not just coordination — it is execution leadership.

The Project Manager will directly impact:

• Client satisfaction
• Project delivery timelines
• Team productivity
• Overall agency growth

This is a high-responsibility role and a key pillar in scaling HighThink Media Box operations.